Privacy Policy

Last Updated: April 30, 2025

1. Introduction

Honpain Technologies ("we," "us," or "our") is committed to protecting the privacy and security of your payroll information. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal and sensitive payroll information when you use our Payslip Distribution System (the "Service").

2. Information We Collect

2.1 Information Provided by Administrators

Account Information: Username, email address, first name, and last name.
Organisational Information: Details about the organisation using the Service.
Employee Data: Employee names, IDs, email addresses, department affiliations, and other data necessary for payslip distribution.
Uploaded Payslips: PDF files containing detailed payroll information including earnings, deductions, and taxes.

2.2 Information Provided by Employees

Account Information: Username, email address, first name, and last name.
Profile Information: Any additional information provided in the employee portal.

2.3 Information Collected Automatically

Usage data: access times, features used, pages visited.
Device information: IP address, browser type, operating system.
Session cookies and similar tracking technologies.

3. How We Use Your Information

To provide and maintain the Service, including secure upload, processing, and distribution of payslips.
To enable employees to securely access their payslip history via the Employee Portal.
To manage user accounts and provide customer support.
To monitor usage for security and proper functioning of the Service.
To comply with applicable laws and regulations in Papua New Guinea.

4. Disclosure of Your Information

We will limit disclosure of payroll information to: your organisation's authorised administrators and the individual employee; trusted third-party service providers contractually obligated to maintain confidentiality; legal requirements under PNG law; and with your explicit consent.

5. Data Retention

We retain personal and payroll information as required by Papua New Guinean law. Payroll records are retained for a minimum of 7 years. Refer to our Data Retention Policy for full details.

6. Security

We implement AES-256 encryption (in transit and at rest), firewalls, strict access controls, and regular security audits to protect your data.

7. Your Rights

Under applicable PNG law, you may have rights to access, correct, or request deletion of your personal information. Contact us at [email protected].

8. Contact

Honpain Technologies • Port Moresby, National Capital District, Papua New Guinea • [email protected]